St Catherine Laboure General Policy

06/14/2006 Proposal

1. Program Participation
2. 1. SCL will field teams in the sports of Baseball, Softball, Soccer, Volleyball, Basketball and Track. Said sports will be available for participation by any child registered in the parish, attending our day school or our PSR classes, or living within the parish boundaries. Children outside these areas are welcome provided there is roster space available and they get the proper permission from the South county district. Each of the above sports will be played under the guidelines established by the Catholic Youth Council, with emphasis on instruction, sportsmanship, and providing an atmosphere where each child can develop their full potential in learning the game.

2. Athletic Committee
3. 1. A committee shall exist that administers policy regarding each sport in which SCL participates. The committee shall have an Athletic Director, Lay Director of each sport, Head Official for each sport, Uniform Director, Gift Wrap Director, Current Men's Association President, President Elect, Treasurer, and Secretary and a Spiritual Director.
   2. A meeting shall take place monthly to discuss pertinent matters regarding the program. A consistent time and place shall be established. Each member of the committee is required to either attend or communicate a report regarding the status of her or her program. The meeting is open for attendance by any member of the parish and is strongly recommended to coaches of our teams.
   3. In the event a vote is needed on certain policy, a simple majority shall be required. Voting members shall consist of the following: Athletic Director, Lay Director of each sport, Men's Association President, President Elect and Treasurer, and the Spiritual Director. Vote to be taken by roll call. Any policy change will remain in force for at least one year, with the exception of fees. Depending on the sport, subgroups of the committee, usually consisting of the Athletic Director, Lay Director and Spiritual Director will address matter concerning suspension or personal issues.

3. Selection of Players
4. 1. In the event it is necessary to form two or more teams in a particular grade, a draft process shall be carried out by the managers in conjunction with the Lay Director, with the intention of making the teams as equal as possible.
   2. Each sport has established guidelines set forth in this directive. Please see each individual sport for particulars.
   3. Players are to play on teams in their own grade. Any exception will be handled by a vote of that particular sport's Lay Director and the managers involved, producing a decision prior to the final submission of the rosters, and reported to the Athletic Committee.

4. Participation of Players
5. 1. It is understood that the coach will strive to exceed CYC playing time minimums for all players.

5. Selection of Coaches & Coaching Responsibilities
6. 1. Every team at SCL will have one head coach/manager. Every parent will have the opportunity to volunteer their services during the registration process. The selection of the manager will be at the Lay Directors discretion. Each team will have assistant coaches at the manager's discretion. Any adult volunteering in this capacity must attend the Protecting God's Children seminar prior to their involvement with the children. In addition, a Missouri background check and the Code of Ethical Conduct packet must be completed and returned to the SCL rectory to the parish administrator.
   2. All managers must attend the Coaching to Make a Positive Difference workshop presented by the CYC. The athletic association will pay for all volunteers to attend this workshop.
   3. All managers will be responsible for the collection of uniforms at the end of their coaching season. Uniforms will be returned, as a team, to the uniform director and a time announced by the uniform director.
   4. Managers are responsible for attending all games scheduled per their CYC schedule. Should it be necessary to forfeit it is the managers responsibility to contact their league coordinator 72 hours prior to the scheduled game to announce their intent to forfeit. If less than 72 hours notice is given, it is the responsibility of the manager to arrive at the scheduled game location at the scheduled game time with a player in uniform with a completed game card. If the manager fails to do this and the athletic association is assessed a No Show fee, the athletic association reserves the right to bill the manager for the full fee.
   5. If volunteers are under the age of 18, they will be required to complete any and all paper work required by the Archdiocese of St Louis.

6. Registration
7. 1. A child will be accepted in the program if signed up at a designated registration session. The fees will be set by the Athletic Association and will be made public prior to the registration window for each sport. Instructional fees will be the same as CYC program fees. Any players signing u after the close of the registration window will be charged a family late fee of $35.
   2. There will be NO refunds for any of the fees for a player who chooses not to play at SCL after they sign up, provided there is a team in their grade and classification for which they signed up to play.
   3. Late registrants will be placed on their previous roster, assuming that there is a roster space after on time signups have been completed. Any child registering late runs the risk of not being placed on a team, at the discretion of the Lay Director and the Athletic Director.

7. Uniforms
8. 1. SCL Athletic Association will provide all players an official uniform for the sport for which they are registered. It is expected that all participants will handle uniforms with care and use them only for the purpose of participating in CYC games while on a roster at SCL for the season that we are currently participating. All damaged and unreturned uniforms will be charged to the family that the uniform was released to. If that situation occurs, a uniform replacement fee will be assessed and no further uniforms will be distributed to the family until that fee has been satisfied.

St Catherine Laboure Volleyball Policy

Proposed Guidelines 06/14/2006

Required Training

Any manager, coach or parent over the age of 18 must have attended a Protecting God's Children and completed an Ethical Conduct packet to be obtained from either the lay director or the rectory. Included in this packet is a background check form which must be completed every two years. The date of attendance for PGC must be on file with the SCL Rectory. Additionally, the Coaching Concepts Training Session is required of every manager at the 4^th grade level and above. After attending, each participant will be assigned a coaching ID number which will be noted on the roster. There are NO exceptions to these rules.

SCL will pay for additional training for coaches. Each coach will be allowed to attend on training clinic each season and will be reimbursed up to $25 for each session.

Instructional Program

The instructional program will consist of children in the third and fourth grade with an emphasis on learning proper technique of the basic skills and good sportsmanship.

The philosophy of this parish is to develop skills through practice for our third grade teams; accordingly they will not participate in CYC league play. At the end of the third grade practice season, the manager of each team will be asked to evaluate each player ranking them accordingly: skills most developed, skills more developed, and skills still developing.

Parochial Division

SCL will sponsor a parochial team in both genders providing there are enough players chosen through try-outs to complete a team roster. Try-outs will be held each spring and will be announced through the bulletin, school newsletter, and the PSR newsletter. The try-outs will be open to both boys and girls entering the 7^th and 8^th grade the following school year. Evaluators will be secured and the selection of the players will be determined by those evaluators. This process will be monitored by the Lay Director.

Selection of Players

Players registered in the third grade will be placed on a practice team in a random fashion. This placement will be done by the lay director dependent upon the number of children registered. The practice team does not have a roster limit however if the number is large enough to be divided it may be divided at the discretion of the lay director provided there are coaches that have completed the required training. The teams will be separated by gender.

Permanent teams will be formed at the beginning of the fourth grade season, using a draft method designed to keep the teams as equal as possible.

Following South County District rules, teams will be limited to nine players. Should there be enough players to field more than one team; teams will be drafted to place all children on a roster. Mangers will be chosen from returning instructional managers and recruited if necessary to fill additional openings. At a meeting attended by each manager and the volleyball lay director the draft process will take place. Each manager will choose their child and well as their one assistant coach's child. From that point, each manager will chose one player from the skills most developed pool, the second pick will be chosen from the skills more developed pool, and the final pick from the still developing pool.

The order of the picking will be determined by drawing straws if more than two teams are formed. After the first draft round, the order will be reversed. The team that had the last pick will now have the first pick for the second round, with the second team remaining second, and the first team becoming last. If additional rounds are needed to place all children, the second team will pick first, the first team will pick second and the third team will pick third. This draft will continue until all players are chosen. At no point may a coach choose a player from a more skilled pool than the one currently being chosen from.

Once the teams have been formed, they will remain intact for future years at SCL. New participants will form a new team in order to keep the established teams intact.

EXCEPTION- If there are not at least 7 new participants, the established teams will be allowed to protect no more than 50% of their original team. If the original team had an odd number of players, the number of players to protect will be rounded up. The new manager will pick that same number of players from either the returning players or the new players. Once all teams have an equal number of players, the draft process will begin. The same designation for players as mentioned above will be used. The new players will designated as new players since there is no way to judge their skill development.

If the numbers dictate that we must contract the number of teams in a grade level the following outline will be used. The manager will be chosen based on seniority. If the seniority is the same, the lay director will choose the manager. The guidelines for contraction will be used if we have less than 5 players returning from an existing team.

If the remaining teams have enough open roster positions, the managers will choose players using the draft method until all players have been chosen. The order of the picks will be determined by drawing straws unless one or more teams have fewer players than another. In that case, the team with the fewest players would draft first until their team had an equal number of players as the other returning team. Once all teams have the same number of players, drafting will occur until all players are placed. If there are not enough open roster positions to accommodate the contracting team members and all efforts have been exhausted to obtain another coach, the returning managers will protect 50% of their roster. All remaining players will be placed into the draft pool. At a meeting with the lay director, athletic director and returning managers, the players in the draft pool will be drafted until all roster positions are filled. Any remaining players will be placed into the CYC pool. Contraction of a team will occur if we do not have a firm commitment of a manager prior to the SCL athletic association deadline for team application submission.

Late registrations will be accepted, however, if roster space in that division is filled, those registrants will be placed directly into the CYC pool. If roster space is available, late registrants will be placed on their previous roster, or if that previous roster is filled, they will be moved to an open position on another roster in that same division.

In the event a returning team has less than enough to complete a roster but there are enough registrants in that level, players will be moved to complete the roster. The movement of these players will be at the discretion of the lay director with every attempt being made to keep the teams as equal as possible in regard to playing ability.

SCL will adhere to the South County District CYC policy of a 9 person roster. The lay director will, to the best of their ability, place all SCL children on a SCL roster; however, there may be cases when that simply is not possible. Under those circumstances, every effort will be made to place that child on a neighboring parish's roster.

After teams have been established, new players will be placed if possible using the above guidelines, however, it is possible that we may not be able to accommodate all registrants.

The addition of players to a roster from the CYC pool will occur to fill roster positions. Under no circumstances will a pool player cause a SCL parishioner to be placed in the pool if they signed up during the registration period. Any CYC pool player will be placed on the roster of the team for which he played in the prior season, unless there is a need to increase the number of teams. A pool player cannot cause the number of teams to grow. If there is not an open roster position, the pool player will be returned to the pool.

All children must play in every game and the coaches' should attempt to allow more than the suggested 25% of the game as dictated by CYC rules. Discipline of players is to be managed by the manager of each team however players must be informed of the reasons for the disciplinary action.

All roster splits or drafts must take place in the presence of all managers and the lay director of the sport.

St Catherine Laboure Basketball Policy

Guidelines 08/2006

Required Training

Any Manager, coach or parent over the age of 18 must have attended a Protecting God's Children Seminar and completed an Ethical Conduct packet to be obtained from either the lay director or the Parish Business Office (old rectory). Included in this packet is a background check from which must be completed every two years or submitted with a copy of your social security card for a lifetime check . The date of attendance for PGC must be on file with the SCL Rectory. Additionally, the Coaching Concepts Training session is required of every manager at the 4^th grade level and above. After attending, each participant will be assigned a coaching ID number which will be noted on the roster. There are NO exceptions to these rules. Additional coaches on the roster must have either a valid CYC picture ID card or a Coaching Concepts card to be allowed to sit on the bench during games.

SCL will pay for additional training for coaches. Each coach will be allowed to attend one training clinic each season and will be reimbursed up to $25 for each session.

SCL Basketball Age Definitions

1^st and 2^nd grade teams will be defined as "Intramural".

3^rd and 4^th grade teams will be defined as "Instructional".

5^th through 8^th Grade teams will be eligible for post season CYC playoffs.

Intramural Program

SCL Athletic Association sponsors this program for children in the 1^st and 2^nd grade with an emphasis on learning basic fundamentals of the sport and on sportsmanship. All practices and games will be held at SCL.

Instructional Program

Instructional teams will be formed in the 3^rd grade. The number of teams established will be determined by the number of children registered for the sport during the open registration period.

Parochial Division

The South County CYC District does not sponsor a league in this division.

Selection of Players

Intramural teams will be made up of boys and/or girls from the 1^st and 2^nd grade. Team selection will be determined by the Intramural League Director.

Instructional teams will be determined and the 3^rd grade level. The number of teams will be determined by the number of children registered and by the number of adults willing to coach. If there are enough players for at least two teams and at least two coaches, the team selection will proceed in the following manner. Each team will be limited to one Head Coach (Manager) and one Assistant Coach. Assuming the Head Coach and the Assistant Coach have children playing, each team will start with the child (ren) of the coaches. If each team has the same number of children, then the selection process will begin. If tow coaches (two teams) are involved in selecting players, then a coin toss will determine who selects first. If three or ore teams are selecting players, then a set of numbers will be placed in hat. Numbers will correspond to 1, 2, 3 etcthe number will indicate the selection order. After the first round, the team that picked last will pick first. Therefore, the order of selection will be reversed after each round.

If any teams do not have the same number of children due to coach not having children that play or have more than one child playing, then the team with the fewer players will start the selection process. If there is more than one team with fewer players, then there will be a coin toss to determine who picks first, second, etc. Again, after the first round, the team that picked last will pick first in the second round. Therefore the order of selection will be reversed after each round.

Team Size

Team size will be 8 to 10 players. This allows everyone the opportunity to fair playing time, which is 25% of the game time. If an odd number of children register during the

open registration period, it will be requested that the coach(s)/team(s) try to accommodate the extra players(s). However, if the coach is unable to accommodate the larger team number he/she may request an exception. An exception will only be granted if the team exceeds 10 players. The Athletic Director must be informed of the situation and be supportive of the decision. If an exception is granted, it will be the responsibility of both the Lay Director and Coach to talk to the parent(s) of the child involved. Additionally, the Lay Director will may every attempt to find a team within the South County District for the child to play.

Once the teams have been formed, they will remain intact for future years at SCL.

Exception: Expansion if there is a need to add or increase the number of teams in a particular grade the following will occur. The coach or coaches that have coached in the previous year(s) will be allowed to protect a number of players corresponding to the number of years the coach has coached that team, in addition to the coach and assistant coach child (ren). For example, in 5^th grade there are 24 children registered to play. The previous year there were 20 children split between tow teams The two teams from the previous year will be able to protect 4 children to start their team (Coaches children =2 and 2 children representing 2 years of coaching - 3^rd and 4^th grade). The protection clause of this process only applies when the coach has been coaching the tea the previous season/year.

The new team then gets to select the same number of children as the other team(s). The selection process will then begin as defined under team selection.

Exception: Contraction if there is a need to reduce the number of teams in a particular grade, it will happen in one of tow situations. The first situation involves multiple teams in a grade. The children remaining from the disbanded team will be drafted. Each of the remaining teams will keep their entire team and only select the children from the disbanded team.

The team in the lowest division from the previous season will select first. If more than two teams are selecting players, then the next lowest division team will select next. If one team is determined to be "better'than the other teams(s), regardless of division, the team played in the previous year, that team will select last in the first round. The decision to override the lowest division to highest division selection process will be determined by the Lay Director. The selection order will not be reversed for the second or other rounds.

The second situation is if the grade drops to one team. Then all the players from the disbanded team will automatically move to the remaining team. If this pushes the number of players beyond 10 for the team remaining, then the coach will have the option to limit the number of players he/she takes on the team. This situation will most likely occur in7th or 8^th grade. If a coach does want to limit his/her team, then it must be approved by the SCL Athletic Director and the Basketball Lay Director. All efforts should be made to accommodate all players. If necessary, the Lay Director will attempt to place children unable to play on a SCL team in the south county pool for placement.

New Player(s) Sign Ups

If after 3^rd grade, a new player, or players sign up, the team in the lower league level from the previous season will have first right to the new player or players until the team reaches 10 players, or until all the teams have equal number of children. Then the next lower league team has the next pick of player, or players, until it has an equal number of players.

If the first team that has the right to the new player refuses to take the new player, the new payer will move to the next team. The team with the fewest players will have to take the new player if the lower/lowest league team does not select the new player. If all the teams have same number of players, and to not want to select the new player(s) then the teams can either flip a coin if only one player is involved or place the names in a hat, select the order of drawing the names from the hat. Then start selecting the new players.

Open vs. Closed Team

All SCL teams must be in full compliance with the CYC rules regarding their status as an open or closed team. The decision as to whether a team will be open or closed will be at the discretion of the Lay Director and the Athletic Director. It may occur that we do not sponsor a team in an open division. Under this circumstance a player with an open status can be released to a parish with an open team in their age division or they will be refunded their fees.

Conflict Between Parent and Coach

It is recommended that any parent having concerns with a coach should first address that concern with the coach directly in an appropriate setting. If the situation does not improve, or if the parent or coach is unhappy with the outcome, either the coach or the parent should contact the Basketball Lay Director. The Lay Director will inform the Athletic Director of the conflict. Every effort will be made to resolve the situation in a manner acceptable to all parties concerned. All decisions made by the SCL Athletic Director and the Basketball Lay Director, and if necessary the Spiritual Director, will be final.